The Enterprise Resource Planning (ERP) software developed and extensively used by IIT Kharagpur is now to be adopted by IIT Ropar and IIT Jodhpur for institutional use. IIT Kharagpur has signed MoU with both the IITs for customization, installation and deployment of the ERP system.

“This indigenously developed software was deployed across all major functions of the Institute, to improve organizational administration and shifting operations to e-management, through both intranet and internet as well as desktops and mobiles. Close to 2000 of our teaching and non-teaching staff and more than 14000 students are using this software regularly; additionally, a large number of external people also access various modules for applications to our academic programs, guest house services, collaborators etc., achieving another milestone of Atmanirbharta,” remarked Prof. Virendra K Tewari, Director, IIT Kharagpur.

Modules covered by IIT Karagpur ERP
The modules covered in the commercial version of the software include Academics (including new Admissions), Career Development, Accounts, Human Resources, Purchase, Hall Management Centre, Continuing Education, Guest House and also Institute Works. The modules are menu-driven with role-based access and delegation facility, rule engine-based approval process and data oriented based process definition.

IIT Kharagpur's cost intensive project
The perpetual license cost of the software has been estimated at 2.5 crores including initial customization and installation support. That is followed by an annual consultancy cost of 50 - 75 lacs. The duration of the project is 18 months. Prof. Chittaranjan Mandal, who is heading the ERP division at IIT Kharagpur said, “Our software is uniquely designed to provide circumspect support institutional function covering admissions, academics, placement, hostel management, recruitment for faculty and non-faculty positions, research and consultancy activities, accounts, institutional works, and guest house management.

Necessary end-user customization, training of staff to support operation and further customization and the user end is included within the scope of the MoU. We are enthused with the positive reception to our ERP by IIT Ropar and IIT Jodhpur.” IIT Kharagpur has also been approached by other institutions for similar adoption of its indigenously ERP.